are many more
abstracts submitted for oral presentations than available slots within
the program, the Scientific Advisory Committee will select the most
relevant abstracts to be presented orally at the Conference. This
decision will be communicated as soon as possible, and no later than
February 2015. Those abstracts that have not been selected to be
presented orally can be presented as posters or virtual papers.
You are recommended to read the following instructions before preparing
your oral communication:
Each talk is 15 minutes long. Use the available time in
way. It is recommended to use 12 minutes to expound and 3 minutes to
discuss. Oral presentations timing will be listed in the Conference
Program to let attendees select the talks they wish to attend.
Consequently, session chairs will strictly enforce these time limits.
The following points should be taken into consideration when preparing
your oral presentation:
Microsoft PowerPoint to prepare your presentation. Please, inform the
Organizers if you need any special software or equipment.
to keep the appearance of your slides simple and as consistent as
possible, e.g. by using a recurring ‘style theme’.
should be large and as legible as possible.
should be given to colour blindness when choosing
colours for your presentation e.g. avoid use of red and green together
- Colours and background of
slides have a large impact. White letters reversed out of a black
background are far more effective than black letters on a white
background. Likewise, the choice of colours should be considered e.g.
yellow lettering on a blue background provides a good visual effect.
- Simple and effective graphics will enhance the presentation.
Information presented in the form of ‘pie charts’, bar charts or graphs
is easier to relate and understand than lists of information.
- Excessive use of animations (e.g. titles flying in from right
left) is not advised as these will probably distract the viewer and may
detract from the content of the slide. If you wish to use these, please
keep them as simple as possible.
slide should contain only the main points that need to be conveyed.
Overcrowding of the slide with tiny text should be avoided particularly
if it is only to be shown for a short space of time. These main points
can be elaborated upon in the talk.
- Where possible each slide should be restricted to one idea. A theme can
always be enlarged with further slides, building from the original.
- Handouts provided during the meeting are discouraged. It is both
time-consuming & distracting to the audience.
- Ensure that you are available at least 15 minutes before the start of
the session in which your presentation is scheduled. Presenters are
advised to load their presentations in the computer provided by the
Organizing Committee during the previous break before their talks.
The Organizing Committee will provide presenters with the usual
visual equipment for this kind of presentations, which will include a
computer with Windows and a laser pointer. If you need any other kind
of visual equipment, please let us know. If some presenter wants to use
his/her own laptop, the full compatibility between author's own
equipment and on-site display facilities should be carefully checked
before the start of the session. You will be responsible for promptly
connecting to the projector. The presentation timer will begin
immediately after the introduction by the session chair, and there will
not be time to reboot your computer. For this reason, you are strongly
encouraged to test laptop connections to the projector. Anyway,
technical support will be provided by the Organizing Committee.
each poster is included in the Conference Scientific Program, all
posters will be exhibited for the duration of the Conference. Posters
should be set up in the morning of the presentation day and they should
not be removed until the end of the Conference, unless stated otherwise.
Authors are expected to be at their posters when its session is
Posters identifications and locations:
will be displayed in the coffee room and the adjacent atrium of the
venue. An identifier, which you will find in the Conference Scientific
Program, will be assigned to your presentation. A card with your
identifier will be posted on each display panel to indicate the
location for your poster.
Dimensions and attachment:
The poster should be in the format of A0 paper. We will provide
materials for attaching posters.
Your poster should be readable from a distance of 2 meters. Suggested
- The title should be capitalized with
lettering 2cm high (72 point) at least.
Authors and affiliations should be
11mm high (42 point) at least.
Be careful also in your use of colours, some people are red-green
colour blind and some colours do not stand out in contrast to others.
Text lettering should be 5mm high (18
point) with a line thickness of 1mm at least.
Information should be well organized and concisely presented. Your
poster could include the following sections:
- Title: short and informative.
Abstract: again this should be
informative. The aim is to put your work into context.
Materials and Methods: these have to be short. Don’t use any
undefined acronyms etc. Others want to know clearly what you are doing
and they might want to use some of the same materials or methods.
Results: you are very limited in what you present. Choose the
material which best explains what you have found and which can be
logically developed to tell your story.
Discussion/ Conclusions: have your results provided an answer to the
questions which you originally posed? If not, are there alternative
sure that your material is presented in a logical and clear sequence so
that people can read it and understand it. If you wish, you can provide
the audience with copies of the poster reduced in size. There will be a
folder available next to your poster for the reprints.